Management and Authorized Signatories
This service allows a limited liability company to record changes to its management and authorized signatories in its file at CCD, once the legal requirements are met and the necessary approvals are obtained. It covers: election of the board of managers; election of a board member; dismissal of a board member; changes to the company’s authorized signatories; resignation of a board member; change of a board member’s representative; and written delegation of authority.
Who can use this service
Limited liability companies.
Before using this service
Prepare the following information and documents before submitting the certificate or extract request through the official service channel.
Requirements
Submit the application and the required documents through the Department’s electronic services.
Convene an ordinary or extraordinary general assembly meeting, as applicable to the type of legal amendment requested and within the scope of each assembly’s authority, while complying with the statutory quorum requirements for attendance and decision-making in accordance with the provisions of the law.
Convene a meeting of the Management Committee if the requested amendment relates solely to changing the company’s authorized signatories and the company is managed by a Management Committee.
Where the amendment requires approval from official authorities, the Department shall communicate electronically with the relevant authorities, unless prior approval is required to be submitted by the applicant.
A letter of resignation from a member of the Management Committee.
A letter notifying the change of a Management Committee member’s representative, accompanied by a covering letter from the company’s management.
A letter issued by the authorized signatory to the delegate, specifying the full or partial delegation of the authorized signatory’s powers (written delegation).
Documents and supporting information
For the purpose of implementing the requested amendment following the meeting, the following documents must be attached:
Minutes of the ordinary or extraordinary general assembly meeting, as applicable, in accordance with Form No. (2).
Written authorization where another person is authorized to attend the general assembly meeting, in accordance with Form No. (8).
A declaration by the Chairman of the Management Committee / General Manager where the meeting is held electronically or attendance is less than 100%, in accordance with Form No. (6).
Minutes of the Management Committee meeting, in accordance with Form No. (3).
Where a partner is a minor who has not attained the age of majority, the documents must be signed on their behalf by their legal guardian or custodian, as applicable. A guardianship instrument or decision issued by the competent authority must be attached, bearing a recent date not exceeding thirty (30) days.
Where a partner is represented pursuant to a general or special power of attorney, the relevant power of attorney must be attached.
Where a partner has been declared legally incapacitated by a court decision, and the documents are signed on their behalf by their legal guardian or custodian, a guardianship instrument or decision issued by the competent authority, as applicable, must be attached, bearing an official stamp and a recent date not exceeding thirty (30) days.
Any additional approvals or documents required by the Department or the competent authorities, depending on the nature of the amendment.
Note
The above-mentioned forms are available under: Services / Form Directory / Legal and Financial Filings and Amendments Directorate Forms.
Steps to complete
Review the steps below to understand where each part of the certificate or extract request process is completed.
Submit the amendment application
E-Services Portal
The applicant logs in to Existing Company Services, selects Filings and Legal Amendments, and uploads the minutes of the general assembly meeting and the required declarations.
Review the amendment application and obtain the necessary approvals
E-Services Portal
CCD reviews the application and the attached documents, verifies that the proposed amendment complies with the applicable requirements, and completes any approvals required, as the case may be.
Pay the fees due on the amendment
E-Services Portal
Once the application is accepted and the procedures are complete, the applicant pays the fees due on the legal amendment through the electronic payment system.
Record the amendment and update the company’s data
E-Services Portal
CCD records the amendment and updates the company’s data in its Company Information Record and file. The company can then obtain an updated Company Information Record reflecting the amendment.
Fees and processing time
Service fees
- Filing the minutes of a general assembly meeting: JOD 10
- Filing other documents: JOD 10 per document
- Filing the minutes of a board of managers meeting: JOD 10
- Late filing penalty: JOD 1 for each day of delay, where the minutes of the general assembly meeting are not filed within the statutory period.
Processing time
One working hour, once all documents and approvals are complete and the fees are paid.
Overall completion depends on the following stages:
- Filing the meeting minutes and required documents.
- Obtaining the necessary approvals, where required.
- Paying the fees due.
- Recording the amendment and updating the company’s record.
What you receive
Update the requested amendment for the limited liability company in the Company Information Record and the company file maintained by the Companies Control Department, enabling the issuance of an updated Company Information Record reflecting the new amendment.
Additional Note
- The minutes of the general assembly meeting must be filed within ten (10) days from the date of the meeting. In the event of late filing, a fine of JOD 1 shall apply for each day of delay.- Comply with any specific provisions set out in the company’s Memorandum of Association and Articles of Association, where applicable.
- Where a signature is provided pursuant to a general or special power of attorney executed outside the Kingdom, the power of attorney must expressly specify the legal powers required for the intended purpose and be duly authenticated.
- The requested amendment may require additional approvals from the competent authorities, depending on the nature of the amendment, the company’s objectives, or its licensed activity. The Department shall communicate electronically with the relevant authorities to obtain the required approvals and complete the amendment procedures, unless prior approval is required to be submitted by the applicant.
- Any document executed or signed outside the Hashemite Kingdom of Jordan must be authenticated by the competent legal authorities in the country where it was executed, the representative of the Hashemite Kingdom of Jordan in that country, where applicable, and the competent Jordanian authentication authorities, in the same manner as if the document had been executed within the Kingdom.
- Where a resignation is submitted to the Department in paper form, it must include the company’s full address, be duly stamped by the postal service, and be accompanied by proof of notification.
- Written delegation must fall within the authorized signatory’s powers, and the authorized signatory must have the right to delegate such powers to others.
- The legal amendment shall not take effect in the Department’s records until the required documents have been completed, the applicable fees have been paid, and the amendment has been duly recorded by the Department.
Ready to proceed? Use the official e-services portal to submit or continue your application.
Start this service
