Update Company Data
This service allows a public shareholding company to make the required amendment and have it recorded in its memorandum and articles of association and its file at CCD, once the legal requirements are met and the necessary approvals are obtained. It covers: the company’s name or head office; the addition or removal of objectives; the number of members of the board of directors; and any other amendments to the company’s memorandum and articles of association that fall within the competence of the extraordinary general assembly.
Who can use this service
Public shareholding companies.
Note
The above-mentioned forms are available under: Services / Forms Guide / Legal and Financial Filings and Amendments Directorate Forms.
Before using this service
Prepare the following information and documents before submitting your application
Requirements
Submit the application and the required documents through the Department’s electronic services.
Hold an extraordinary general assembly meeting, ensuring compliance with the statutory quorum requirements for convening the meeting and adopting resolutions in accordance with the law.
Obtain the approval of His Excellency the Minister for amendments to the Memorandum of Association and Articles of Association.
Where the amendment requires approval from official authorities, the Department shall communicate electronically with the relevant authorities to obtain the necessary approvals, unless the applicant is required to submit prior approval.
Comply with the rules governing company names and addresses where the requested amendment involves changing the company’s name.
Comply with the National Guide for the Classification of Economic Activities (ISIC 4).
Documents and supporting information
First: Documents Required to Schedule the Extraordinary General Assembly Meeting
The following documents must be submitted to schedule the meeting:
Notice of the extraordinary general assembly meeting, including the agenda.
A declaration by the Chairman of the Board of Directors regarding the call for the meeting, in accordance with Form No. (5).
Second: Documents Required to Implement the Requested Amendment Following the Meeting
The following documents must be submitted to implement the requested amendment after the meeting has been held:
Minutes of the extraordinary general assembly meeting, in accordance with Form No. (2).
A proxy authorization form, where a proxy is appointed or authorization is granted to attend the general assembly meeting, in accordance with Form No. (4).
A declaration by the Chairman of the Board of Directors where the meeting is held electronically or attendance is less than 100%, in accordance with Form No. (6).
The amended Memorandum of Association and Articles of Association.
An undertaking signed by the Chairman of the Board of Directors and the Board Secretary, confirming that no amendments have been made to the company’s Memorandum of Association or Articles of Association other than those specified in the attached minutes, under their own legal responsibility, in accordance with Form No. (7).
Any additional approvals or documents required by the Department or the competent authorities, depending on the nature of the amendment.
Steps to complete
Review the steps below to understand where each part of the certificate or extract request process is completed.
Submit a request to schedule the extraordinary general assembly meeting
E-Services Portal
The applicant logs in to Existing Company Services, selects Filings and Legal Amendments, submits a request to schedule the extraordinary general assembly meeting, and attaches the notice convening the meeting, the agenda, and the declaration of the chairman of the board.
Review the request and confirm the meeting date
E-Services Portal
CCD reviews the request and the attached documents. If the requirements are met, the meeting date is confirmed, the fees due on the notice convening the meeting are paid, and arrangements are made for the Controller or their delegate to attend.
Hold the extraordinary general assembly meeting
The company holds the extraordinary general assembly meeting in accordance with the provisions of the law, including the resolution on the required amendment and the consequent amendment of the memorandum and articles of association.
Submit the amendment application
E-Services Portal
After the meeting, the applicant logs in to Existing Company Services, selects Filings and Legal Amendments, and uploads the minutes of the extraordinary general assembly meeting, the amended memorandum and articles of association, and the required declarations and undertakings.
Review the amendment application and obtain the necessary approvals
E-Services Portal
CCD reviews the application and the attached documents, verifies that the proposed amendment complies with the applicable requirements, and completes any approvals required, as the case may be.
Pay the fees due on the amendment
E-Services Portal
Once the application is accepted and the procedures are complete, the applicant pays the fees through the electronic payment system.
Record the amendment and update the company’s data
E-Services Portal
CCD records the amendment and updates the company’s data in its Company Information Record and file. The company can then obtain an updated Company Information Record reflecting the amendment.
Fees and processing time
Service fees
Scheduling the extraordinary general assembly meeting
- Filing a document: JOD 10
- Attendance at an extraordinary general assembly meeting: JOD 600
Implementing the amendment
- Filing the minutes of an extraordinary general assembly meeting: JOD 10
- Filing other documents: JOD 10 per document
- The amended memorandum and articles of association: JOD 20
- Changes fee: JOD 20
- Changes publication fee: JOD 50
- Late filing penalty: JOD 1 for each day of delay, where the minutes of the general assembly meeting are not filed within the statutory period.
Processing time
One working hour, once all documents and approvals are complete and the fees are paid.
Overall completion depends on the following stages:
- Filing the meeting minutes and required documents.
- Obtaining the necessary approvals.
- Paying the fees due.
- Recording the amendment and updating the company’s record.
What you receive
The amendment is recorded in the company’s record and file at CCD, and an updated Company Information Record reflecting the amendment can be issued.
Additional Note
- The notice convening the extraordinary general assembly meeting must be submitted before the scheduled meeting date, observing the legally prescribed notice period, in order to confirm the meeting date and complete the required procedures.- The agenda of the extraordinary general assembly meeting must include the proposed amendment and the corresponding amendments to the Memorandum of Association and Articles of Association.
- The minutes of the extraordinary general assembly meeting must be filed within ten (10) days from the date of the meeting. In the event of late filing, a fine of JOD 1 shall apply for each day of delay.
- The proposed name is subject to verification in accordance with the rules governing company names and addresses and the applicable legislation.
- The amendment shall not take effect in the Department’s records until the required documents have been completed, the applicable fees have been paid, and the amendment has been duly recorded by the Department.
Ready to proceed? Use the official e-services portal to submit or continue your application.
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