Update Company Data
This service allows a private shareholding company to make the required amendment and have it recorded in its memorandum and articles of association and its file at CCD, once the legal requirements are met and the necessary approvals are obtained. It covers: the company’s name or head office; the addition or removal of objectives; the number of members of the board of directors; the financial year; the attendance quorum for the extraordinary general assembly meeting; the ratios for distributing profits and losses; and any other amendments to the company’s memorandum and articles of association.
Who can use this service
Private shareholding companies.
Before using this service
Prepare the following information and documents before submitting the certificate or extract request through the official service channel.
Requirements
Submit the application and the required documents through the Department’s electronic services.
Hold an extraordinary general assembly meeting, while observing the statutory quorum requirements for attendance and decision-making in accordance with the Companies Law and the company’s Articles of Association.
Where the legal amendment requires approval from official authorities, the Department shall communicate electronically with the relevant authorities, unless prior approval is required to be submitted.
Where a change to the company’s name is requested, comply with the rules governing company names and addresses.
Comply with the National Classification of Economic Activities (ISIC Rev. 4).
Observe the provisions of the Investment Environment Regulation regarding restrictions on ownership percentages and economic activities.
Documents and supporting information
To implement the requested amendment following the meeting, the following documents must be attached:
Minutes of the extraordinary general assembly meeting, in accordance with Form No. (2).
A written authorization where a proxy is authorized to attend the general assembly meeting, in accordance with Form No. (8).
A declaration by the Chairman of the Board of Directors where the meeting is held electronically or attendance is less than 100%, in accordance with Form No. (6).
The amended Memorandum of Association and Articles of Association.
An undertaking signed by the Chairman of the Board of Directors and the Board Secretary confirming that no amendments have been made to the company’s Memorandum of Association or Articles of Association other than those specified in the attached minutes, under their own legal responsibility, in accordance with Form No. (7).
Where a shareholder is a minor, the documents must be signed on their behalf by their guardian or custodian, as applicable. A guardianship instrument or decision issued by the competent authority must be attached, bearing a recent date not exceeding thirty (30) days.
Where a shareholder’s signature is provided pursuant to a general or special power of attorney, the relevant power of attorney must be attached.
Where a shareholder is legally incapacitated, the documents must be signed on their behalf by their legally appointed guardian. A guardianship instrument or decision issued by the competent authority, as applicable, must be attached, bearing a recent date not exceeding thirty (30) days.
Any additional approvals or documents required by the Department or the competent authorities, depending on the nature of the amendment.
Note
Services / Form Directory / Legal and Financial Filings and Amendments Directorate Forms.
Steps to complete
Review the steps below to understand where each part of the certificate or extract request process is completed.
Submit the amendment application
E-Services Portal
The applicant logs in to Existing Company Services, selects Filings and Legal Amendments, and uploads the minutes of the extraordinary general assembly meeting, the amended memorandum and articles of association, and the required declarations and undertakings.
Review the amendment application and obtain the necessary approvals
E-Services Portal
CCD reviews the application and the attached documents, verifies that the proposed amendment complies with the applicable requirements, and completes the procedures for the necessary approvals, as the case may be.
Pay the fees due on the amendment
E-Services Portal
Once the application is accepted and the procedures are complete, the applicant pays the fees through the electronic payment system.
Record the amendment and update the company’s data
E-Services Portal
CCD records the legal amendment and updates the company’s data in its Company Information Record and file. The company can then obtain an updated Company Information Record reflecting the amendment.
Fees and processing time
Service fees
- Filing the minutes of an extraordinary general assembly meeting: JOD 10
- Filing other documents: JOD 10 per document
- The amended memorandum and articles of association: JOD 20
- Changes fee: JOD 20
- Changes publication fee: JOD 25
- Late filing penalty: JOD 1 for each day of delay, where the minutes of the general assembly meeting are not filed within the statutory period.
Processing time
One working hour, once all documents and approvals are complete and the fees are paid.
Overall completion depends on the following stages:
- Filing the meeting minutes and required documents.
- Obtaining the necessary approvals, where required.
- Paying the fees due.
- Recording the amendment and updating the company’s record.
What you receive
The amendment is recorded in the company’s record and file at CCD, and an updated Company Information Record reflecting the amendment can be issued.
Additional Note
- The minutes of the extraordinary general assembly meeting must be filed within ten (10) days from the date of the meeting. In the event of late filing, a fine of JOD 1 shall apply for each day of delay.- The proposed name is subject to verification in accordance with the rules governing company names and addresses and the applicable legislation.
- Observe any specific provisions set out in the company’s Memorandum of Association and Articles of Association, if any.
- Where a signature is provided pursuant to a general or special power of attorney executed outside the Kingdom, the power of attorney must expressly specify the legal powers required for the intended purpose and be duly authenticated.
- The requested amendment may require additional approvals from the competent authorities, depending on the nature of the legal amendment, the company’s objects, or its licensed activity. The Department shall communicate electronically with the relevant authorities to obtain the required approvals and complete the amendment procedures, unless prior approval is required to be submitted.
- The amendment shall not take effect in the Department’s records until the required documents have been completed, the applicable fees have been paid, and the amendment has been duly recorded by the Department.
Ready to proceed? Use the official e-services portal to submit or continue your application.
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