Management and Authorized Signatories
This service allows a private shareholding company to record changes to its management and authorized signatories in its file at CCD, once the legal requirements are met and the necessary approvals are obtained. It covers: election of the board of directors; election of a board member; changes to the company’s authorized signatories; resignation or dismissal of a board member; change of a board member’s representative; and written delegation of authority.
Who can use this service
Private shareholding companies.
Before using this service
Prepare the following information and documents before submitting the certificate or extract request through the official service channel.
Requirements
Submit the application and the required documents through the Department’s electronic services.
Hold an ordinary or extraordinary general assembly meeting, as applicable to the requested procedure and within the scope of each meeting’s authority, while observing the statutory quorum requirements for attendance and decision-making in accordance with the Companies Law and the company’s Articles of Association.
Hold a Board of Directors meeting where the requested amendment relates solely to changing the company’s authorized signatories.
Where the legal amendment requires approval from official authorities, the Department shall communicate electronically with the relevant authorities, unless prior approval is required to be submitted.
A letter of resignation from a member of the Board of Directors.
A letter notifying the change of a Board member’s representative, together with a covering letter from the company’s management.
A letter issued by the delegating authorized signatory to the delegate, specifying the full or partial delegation of their powers (written authorization).
Documents and supporting information
To implement the requested amendment following the meeting, the following documents must be attached:
Minutes of the ordinary or extraordinary general assembly meeting, in accordance with Form No. (2).
A written authorization where a proxy is authorized to attend the general assembly meeting, in accordance with Form No. (8).
A declaration by the Chairman of the Board of Directors where the meeting is held electronically or attendance is less than 100%, in accordance with Form No. (6).
Minutes of the Board of Directors meeting, in accordance with Form No. (3).
Where a shareholder’s signature is provided pursuant to a general or special power of attorney, the relevant power of attorney must be attached.
Where a shareholder is a minor, the documents must be signed on their behalf by their guardian or custodian, as applicable. A guardianship instrument or decision issued by the competent authority must be attached, bearing a recent date not exceeding thirty (30) days.
Where a shareholder is legally incapacitated, the documents must be signed on their behalf by their legally appointed guardian. A guardianship instrument or decision issued by the competent authority, as applicable, must be attached, bearing a recent date not exceeding thirty (30) days.
Any additional approvals or documents required by the Department or the competent authorities, depending on the nature of the amendment.
Note
The above-mentioned forms are available under: Services / Forms Directory / Legal and Financial Filings and Amendments Directorate Forms.
Steps to complete
Review the steps below to understand where each part of the certificate or extract request process is completed.
Submit the amendment application
E-Services Portal
The applicant logs in to Existing Company Services, selects Filings and Legal Amendments, and uploads the minutes of the general assembly meeting and the required declarations.
Review the amendment application and obtain the necessary approvals
E-Services Portal
CCD reviews the application and supporting documents, verifies that the proposed amendment complies with the applicable requirements, and completes any approval procedures required.
Pay the fees due on the amendment
E-Services Portal
Once the application is accepted and the procedures are complete, the applicant pays the fees through the electronic payment system.
Record the amendment and update the company’s data
E-Services Portal
CCD records the amendment and updates the company’s data in its Company Information Record and file. The company can then obtain an updated Company Information Record reflecting the amendment.
Fees and processing time
Service fees
- Filing the minutes of a general assembly meeting: JOD 10
- Filing the minutes of a board of directors meeting: JOD 10
- Filing other documents: JOD 10 per document
- Late filing penalty: JOD 1 for each day of delay, where the minutes of the general assembly meeting are not filed within the statutory period.
Processing time
One working hour, once all documents and approvals are complete and the fees are paid.
Overall completion depends on the following stages:
- Filing the meeting minutes and required documents.
- Obtaining the necessary approvals, where required.
- Paying the fees due.
- Recording the amendment and updating the company’s record.
What you receive
The amendment is recorded in the company’s record and file at CCD, and an updated Company Information Record reflecting the amendment can be issued.
Additional Note
- The minutes of the general assembly meeting must be filed within ten (10) days from the date of the meeting. In the event of late filing, a fine of JOD 1 shall apply for each day of delay.- Observe any specific provisions set out in the Memorandum of Association and Articles of Association, if any.
- Where a signature is provided pursuant to a general or special power of attorney executed outside the Kingdom, the power of attorney must expressly specify the legal powers required for the intended purpose and be duly authenticated, with a recent authentication date not exceeding thirty (30) days, either by endorsement before a notary public in the Kingdom or by the competent authorities in the country of issuance.
- The requested amendment may require additional approvals from the competent authorities, depending on the nature of the company’s licensed activity. The Department shall communicate electronically with the relevant authorities to obtain the necessary approvals and complete the amendment procedures, unless prior approval is required to be submitted.
- Any document executed or signed outside the Hashemite Kingdom of Jordan must be authenticated by the competent legal authorities in the country where it was executed, the representative of the Hashemite Kingdom of Jordan in that country, where applicable, and the competent Jordanian authentication authorities, in the same manner as if the document had been executed within the Kingdom.
- Where a resignation is submitted to the Department in paper form, it must include the company’s full address, be duly stamped by the postal service, and be accompanied by proof of service.
- The written authorization must fall within the delegating party’s powers, and the delegating party must have the authority to delegate such powers to others.
- The amendment shall not take effect in the Department’s records until the required documents have been completed, the applicable fees have been paid, and the amendment has been duly recorded by the Department.
Ready to proceed? Use the official e-services portal to submit or continue your application.
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